Transferring a Clearance to a New Facility

State statutes require that all community care license applicants be fingerprinted. Also, all adults who work in licensed community care facilities or home care organizations must be fingerprinted and all Home Care Aide applicants, whether independent or affiliated to a home care organization, must be fingerprinted.

Before an individual can obtain a community care license, provide services, work or reside in the facility, he/she must receive a criminal record clearance from the Caregiver Background Check Bureau (CBCB). Once granted, a clearance can be transferred from one licensed community care facility to another, if certain conditions are met.

For information regarding the transfer of a criminal record exemption, please refer here

Transferring a Clearance Between State Licensed Facilities or TrustLine Registry:

Active criminal record clearances may be transferred between state licensed facilities or the TrustLine Registry program. If an individual has an active clearance, he/she should not be re-fingerprinted as this may delay the processing of the transfer. Licensees or license applicants may contact their local Community Care Licensing Division (CCLD) office to verify the individual's status.

To request a clearance transfer between state licensed facilities, a licensee or license applicant must submit an LIC 9182, Criminal Record Clearance Transfer Request form, to the local CCLD office. Transfers to more than one facility may be requested on one form. Licensees/license applicants may attach a list of each facility number to which the individual is to be transferred. All clearance transfer requests must be submitted to the Department of Social Services (CDSS) before the individual who is subject to the transfer has client contact in order for the licensee to be in compliance with the law.

Transfer requests from the TrustLine Registry to state licensed facilities should be submitted on the TLR3 form. For transfer requests from state licensed facilities to the TrustLine Registry, please call TrustLine at (800) 822-8490 for guidance on which forms to complete and submit. 

All clearance transfer requests must be submitted to the CDSS before the individual who is subject to the transfer has client contact in order for the licensee to be in compliance with the law. An individual need not wait for a confirmation of the transfer before he/she can begin work or be present in the facility.

Between County Licensed Agencies or between State and County Licensed Agencies - Family Child Care, Foster Family Homes and Certified Homes Only:

Active criminal record clearances may be transferred between contracting county licensing agencies and between contracting county licensing agencies and state licensing agencies, provided the transfer is within the same licensing category.Transfers can be made from Family Child Care Home to Family Child Care Home and Foster Family Home to Foster Family Home. Certified Family Homes are defined by the Department of Justice as the same facility type as licensed Foster Family Homes, therefore, transfers between Foster Family Agency certified homes and county licensed Foster Family Homes are allowed. County and state licensing offices can provide specific details and instructions.

The following additional information and materials are available to help you.

Background Check Laws

Background Check Process

Exemptions

Forms

Frequently Asked Questions

Home Care Aides and Home Care Organizations

Non-Exemptible Crimes

TrustLine